Conference Checklist

Staging a conference needs careful planning and a high degree of control - the difference between success and failure.

Below are just a few of the considerations - at Austin Audio Visual we do the work so that you can enjoy success.

Planning Checks

		Set objectives
		Establish a budget, based on potential return
		Decide on a Venue
		Check parking/transport and accommodation if appropriate
		Appoint an Event Controller
		Liaise with Speakers, and agree the subjects you want covered
		Set a time scale and allow for delays
		Brief the Audio Visual/Conference contractors and designers
		Deal with handouts
		Send invitations together with press releases
		Re-evaluate objectives, check you are still on course
		Confirm everything
		Rehearse
		Chase up invitations, to confirm attendance
		Confirm catering etc.
Set up
		Arrive early
		Hold a briefing meeting for all involved
		Dress rehearsal
Follow Up
		Hold a de-briefing meeting as soon as possible
		Did you achieve your objectives (and be honest)?
		Circulate a brief questionnaire to staff and if possible to delegates
		Decide on your follow up objectives
		Make arrangements for the next time

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